What should I include on a tax invoice template?

Your tax invoice must include the following 7 pieces of information to be valid. These include the words ‘Tax invoice’ – preferably at the top, business name (or trading name), Australian Business Number (ABN), invoice issue date, brief description of the goods or services sold including quantity and price, the GST amount payable (if any) and the extent to which each item sold includes GST

Should I customise my invoice template?

Using a standard layout that is familiar to the majority of your customers will help make it easier for your customers to pay you. However, that doesn’t mean your invoices have to be boring. Add your business branding through the use of business logos, accent colours, font, personal messages or you can even add small advertising to your invoices to entice repeat business.

Why is invoicing important?

An invoice directly results in you getting paid, it will let the buyer know how much they have to pay, when the payment is due, and the ways in which they can pay. Invoicing is also extremely important for tax reasons and staying compliant with ATO. When you run your own business, you are required to keep copies of your invoices to report how much you earned, if you’re GST registered and how much tax you’ve collected.

Are invoices and tax invoices different?

There are 2 different types of invoices. which one you need to use is based on whether your business is registered for GST. Invoice – is for business NOT registered for GST. You will use regular invoices and don’t include the words tax invoice. Tax invoice – is for businesses registered for goods and services tax (GST. You will use tax invoices and the must say ‘tax invoice’

How do I create an invoice?

Use our free tax invoice template! Simply add your business information and any other relevant information and you’re ready to send the invoice to your customer! Then when your business starts growing with new customers and projects it may get to a point where it’s more efficient to get online invoicing software. Check out Reckon’s affordable range here.

What are some tips for invoicing?

Check formatting, spelling & grammar and ensure invoices are correct before sending. Unprofessional invoices can affect your brand image and even prevent you from getting paid! Create an email address specifically for dealing with invoicing and accounting. For example, set up accounts@yourcompany.com and send all your invoices from that email. This will create a stronger impact on the buyer when they are asked to be pay. Set crystal-clear terms on the invoice so that you get paid on time, and include late fees associated with late payments on the invoice.

Free quote template for small businesses

Create a professional quote in seconds with our our easy-to-use quote template.

Get your free quote template

Download your free quote template

Not sure what to include in your quote? Use our free customisable quote template for small businesses. The easy-to-use editable document contains all the requirements of a quote – simply add your business name and a few other details and you’re ready to go!

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Email*
What industry are you in?*

Create professional quotes in minutes

New business can be won or lost during the quote stage, so it’s important to get it right! A quote is a formal document which explains your pricing for a job or order, and gives your client or customer a clear breakdown of costs. A good quote is a summary of your discussions with your client and should include everything relevant to the job or service you’re planning to provide. The best quotes are the ones that are brief, yet accurate and comprehensive. Our easy-to-use quote template can help you to provide a professional quote and make a good impression on your prospective client or customer.

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Professional quote FAQs

What is the difference between a quote and an estimate?

A quote is an exact price for the job being offered and is fixed. Quotes are presented formally and represent a contract between you and the customer or client.
An estimate is a rough educated guess based on what a job may cost. Estimates are your first thoughts on costs and can change drastically when you get further information or the scope of the job increases.

How does the quote process work?

To efficiently issue a professional quote, you can follow the below steps.

Determine your pricing strategy and estimate costs
Create a formal quote that includes key details including your business information, customer/clients details, scope of work and pricing
Send the quote to the customer or client for review and approval
Once approved, confirm services or work to be carried out as well as timeframe and expectations
Send the contract to be signed and request a deposit if required

What should be included in a quote?

As a minimum a quote should include;

Reference number
Date
Your business’s name, address, contact details, payment details and ABN
Client’s name, address and contact details
Description of work or services
Breakdown of costs
Total cost for the work to be completed
Expiration date of the quote
Terms & conditions such as payment schedule

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