How can accounting software help nonprofits track grants and budgets?

Managing multiple funding sources, grants and program budgets can be challenging for nonprofit organisations. Accounting software can help by providing clear visibility over income, expenses and available funds, making it easier to monitor spending against budgets and reporting requirements. With cloud accounting software like Reckon One, nonprofits can track income and expenses across different projects, programs or funding streams, generate financial reports, and maintain accurate records for stakeholders, grant providers and board members. Real-time financial insights can also help organisations make informed decisions, stay on budget and demonstrate accountability for how funds are used. By centralising financial data in one place, nonprofits can spend less time on manual administration and more time focusing on delivering positive outcomes for their communities.

Accounting software for non-profit organizations

Supporting grassroots not-for-profits with affordable accounting from just $18/month.

TRY FREE FOR 30 DAYS

Why should you choose us?

Track charitable funds

Smooth, stress-free data migration

Easy GST & compliance

Consistent financial standards

Keep funds and programs separate

Track donations & fundraising with ease

Not for profit organisations rely on every dollar going where it’s needed most. Reckon One is non profit accounting software designed to make nonprofit accounting simple by helping non profits track donations, grants and fundraising income with complete accuracy. Our accounting software for nonprofit organizations helps organisations manage multiple funding streams while maintaining full transparency.

Categorise and monitor funds from community donations to major fundraising events, identify your top supporters, support donor tracking, monitor pledge fulfilments and generate financial reports, financial statements and donor reporting for your board, funding bodies or the ACNC.

Effortless data migration

Still managing your finances in spreadsheets, legacy systems, QuickBooks Online, Sage Accounting or other accounting software options? Moving to modern online accounting software doesn’t have to be daunting.

Our free data migration service transfers your historical records into Reckon One with minimal disruption, reducing manual data entry and helping your non profit organisation modernise with confidence. You’ll spend less time on administration and more time supporting your community.

Hassle-free GST & compliance

Grassroots not for profit organisations don’t have time for complex tax rules or time consuming reporting requirements. Reckon One simplifies compliance by helping organisations stay on top of PAYG, GST and changing legislation automatically.

Built-in compliance features, automated calculations and bank reconciliation tools help ensure your accounting records remain accurate and up to date. Spend less time on paperwork and more time supporting your mission.

Consistent financial standards

Board members, volunteers and committee members change regularly within many non profits. Reckon One helps maintain consistent accounting processes that are transparent, easy to understand and simple to manage.

Generate accurate financial statements, financial reports and custom reports that make handovers easier for new treasurers and non accountants. Better visibility into your financial position helps boards make smarter financial decisions with confidence.

Clear financial visibility for every program and fund

Keep every dollar accounted for – from community donations to major fundraising events. Reckon One lets you categorise and track donations from donors, grants and sponsorships while maintaining accurate accounting records.

Improve donor management with better visibility over donor data, fundraising performance and supporter engagement. Easily accept donations, support donor tracking and generate donor reporting for your board, funding bodies and stakeholders while maintaining full transparency.

Track donations & fundraising with ease

Keep every dollar accounted for – from community donations to major fundraising events. Reckon One lets you categorise and track all incoming funds, whether from donors, grants, or sponsorships.

Quickly identify your top supporters, monitor pledge fulfilments, and share clear donation reports with your board, funding bodies, or the ACNC – ensuring full transparency and trust.

Effortless Data Migration

Still using spreadsheets or an old desktop program? Transitioning to modern cloud accounting doesn’t have to be daunting.

Our free data migration service moves your historical records into Reckon One with zero disruption – so you can pick up right where you left off.

Hassle-free GST & compliance

Stay on top of PAYG, GST, and the latest tax legislation without the paperwork headache. Reckon One automatically updates for compliance, so your reports and lodgements are always accurate and up to date.

Perfect for NFP treasurers and administrators juggling multiple hats – you’ll spend less time on tax and more time serving your community.

Consistent financial standards

Board and committee roles change often in non-profits. Reckon One keeps your accounts consistent, transparent, and easy to understand – no matter who’s in the Treasurer’s chair.

Standardised processes make financial handovers seamless, ensuring every member has confidence in your organisation’s financial health.

Clear financial visibility for every program and fund

Running multiple programs or projects? Reckon One allows you to set up cost centres or separate tracking categories so you can see exactly where money is coming from and where it’s going.

Perfect for managing restricted donations, event budgets, or multi-entity organisations without financial overlap.

“With the extra time that Reckon saves us, it really allows us to have some breathing space.”

– Taryn Levey, Treasurer

set-up reckon one

The right online accounting software for not for profit organisations

For non-profits with limited time and resources, managing accounts and admin can be a challenge. This was the case for the biggest toy library in Victoria – The Maroondah Toy Library – that has been loaning over 4,500 toys for families since 1979.

Learn more about The Maroondah Toy Library’s journey with Reckon One software for not for profit organisations here.

SEE CASE STUDY

Related resources

How to read a cash flow statement (and know what to do with it)

Learn how to read a cash flow statement, understand key metrics, and spot cash flow issues before they impact your business.

Reckon Blog

Visit the Reckon Blog to get the latest news and insights into the small business world in Australia. Whether you're navigating new regulations, exploring growth strategies, or keeping up with trends, we’ve got you covered. Back yourself and learn how to think about your business differently!

Small Business Hub

Whether you have an established business or you're just starting out, our small business hub has you covered.

Free downloadable templates

Explore our range of easy-to-use templates to help you run your business.

30-Day free trial

Cancel anytime

Unlimited users

*Offer only available to new Reckon customers and applies to the first Reckon One book only.

** Reckon may move you to the appropriate plan if you exceed the maximum number of employees.
† Free data migration offer includes 1 year of historical data + YTD only. Paid subscriptions only.

Helping thousands of businesses with their accounting

Frequently asked questions

How does the 30-day free trial work?

The Reckon One free trial allows you to try our accounting software for a period of 30 days to ensure it meets the needs of your business. After this period, your subscription will automatically convert to a paid one to avoid any interruptions to your data. However, if you find that Reckon One small business invoicing software is not suitable for your needs, you can cancel your subscription before the billing renewal date and your credit card won’t be charged.

If life got in the way and you weren’t able to use your trial, no worries! Just give our friendly support team a shout and we’ll see if we can get you up and running again.

Can I change my software plan later on?

Definitely! Reckon One offers you the flexibility to change your plan to fit the unique needs of your business. Whether it’s downgrading or upgrading, you can easily make these changes right from your Reckon account.

Is there a minimum subscription period?

Enjoy the benefits of Reckon One with the flexibility of monthly payments and if you decide it’s not the right fit for your business, you can easily cancel at any time.

How does Reckon compare to Xero, MYOB or QuickBooks?

When comparing Xero, MYOB and QuickBooks, many small business owners choose Reckon One for its flexible pricing, modular plans and simple bookkeeping software features. It offers powerful cloud accounting software tools without locking you into expensive bundles. For more details check out our comparison page here.

What is the best accounting software for nonprofit organizations?

The best accounting software for nonprofit organizations depends on your organisation’s size, reporting requirements and funding model. Many non profit organisations choose Reckon One because it combines affordability, compliance and reporting tools in one easy-to-use cloud platform.

Can Reckon One help us track donations and grants?

Yes. Reckon One allows organisations to track donations, fundraising income and grants, helping improve visibility over incoming funds and supporting effective grant tracking and reporting.

How does Reckon One help with cash flow management?

Reckon One helps organisations track cash flow in real time, generate financial reports and monitor income and expenses so they can make smarter financial decisions based on accurate financial information.

Are there free accounting software options for nonprofits?

There are several free accounting software options available, but many non profits eventually require more advanced reporting, compliance and donation management capabilities. Reckon One provides affordable accounting software that can grow alongside your organisation.

Can Reckon One integrate with payment processing tools?

Yes. Organisations can connect payment processing solutions and other apps to streamline how they accept donations, manage incoming funds and maintain accurate accounting records.

What do I need to get set up with Reckon One?

There is no software installation required. All you need is a device with an internet connection to access your Reckon One account. Simply sign up for an account on our website and start using Reckon One to manage your business.

Does Reckon provide onboarding support for new users?

Yes. Every Reckon One trial includes a free onboarding session with a product expert. We’ll help you set up invoices, payroll, bank feeds and reconciliations so you can get started faster.

Do you provide customer support?

We offer support through email, chat, and phone with our local team and resources such as webinars, a small business resource hub, and an online community to help you succeed from the moment you start using Reckon One.

Expert training is also available through the Reckon Training Academy or our trusted partners (accountants and bookkeepers).

Can I grant access to other people?

Yes, you can share access to Reckon One with as many users as you need. And the best part is, you can do it regardless of which plan you’re on. Simply invite users and assign the appropriate permissions, so they can help you manage your business.

Is my data secure?

We use the best technology to ensure your data is safe and secure. Our accounting software for small business, Reckon One, is built with cutting-edge HTML5 technology and hosted on Australian servers powered by Amazon Web Services, a leader in cloud data storage.