How can accounting software help nonprofits track grants and budgets?

Managing multiple funding sources, grants and program budgets can be challenging for nonprofit organisations. Accounting software can help by providing clear visibility over income, expenses and available funds, making it easier to monitor spending against budgets and reporting requirements. With cloud accounting software like Reckon One, nonprofits can track income and expenses across different projects, programs or funding streams, generate financial reports, and maintain accurate records for stakeholders, grant providers and board members. Real-time financial insights can also help organisations make informed decisions, stay on budget and demonstrate accountability for how funds are used. By centralising financial data in one place, nonprofits can spend less time on manual administration and more time focusing on delivering positive outcomes for their communities.

Accounting software for non-profit organizations

Supporting grassroots not-for-profits with affordable accounting from just $18/month.

TRY FREE FOR 30 DAYS

Why should you choose us?

Donation tracking

Free data migration

GST sorted

Easy handovers

Fund separation

Track every donation and grant

Categorise donations, grants and fundraising income accurately with nonprofit accounting software. Monitor pledges, see your top supporters and report to your board, funders or the ACNC.

Move off spreadsheets for free

Coming from spreadsheets, QuickBooks Online or Sage? We transfer your historical records into Reckon One free of charge, so your organisation modernises without losing a year of history.

Compliance without the committee meeting

PAYG, GST and payroll obligations update automatically in our charity accounting software. Built in compliance tools and bank reconciliation keep your not for profit’s records accurate all year.

Make treasurer handovers simple

Committees change, your books should not. Consistent processes, budgets and clear financial reports mean an incoming treasurer picks things up quickly, even without an accounting background.

Keep every fund and program separate

Track restricted funds, grants and programs separately, so every dollar is accounted for. Report on each program’s position with the transparency your board and funding bodies expect.

“With the extra time that Reckon saves us, it really allows us to have some breathing space.”

– Taryn Levey, Treasurer

set-up reckon one

The right online accounting software for not for profit organisations

For non-profits with limited time and resources, managing accounts and admin can be a challenge. This was the case for the biggest toy library in Victoria – The Maroondah Toy Library – that has been loaning over 4,500 toys for families since 1979.

Learn more about The Maroondah Toy Library’s journey with Reckon One software for not for profit organisations here.

SEE CASE STUDY

Related resources

The culture advantage: how small businesses can create workplaces where people thrive

Learn how to build a workplace culture that boosts staff engagement, trust and retention without a big budget.

Reckon Blog

Visit the Reckon Blog to get the latest news and insights into the small business world in Australia. Whether you're navigating new regulations, exploring growth strategies, or keeping up with trends, we’ve got you covered. Back yourself and learn how to think about your business differently!

Small Business Hub

Whether you have an established business or you're just starting out, our small business hub has you covered.

Free downloadable templates

Explore our range of easy-to-use templates to help you run your business.

30-Day free trial

Cancel anytime

Unlimited users

*Offer only available to new Reckon customers and applies to the first Reckon One book only.

** Reckon may move you to the appropriate plan if you exceed the maximum number of employees.
† Free data migration offer includes 1 year of historical data + YTD only. Paid subscriptions only.

Helping thousands of businesses with their accounting

Frequently asked questions

How does the 30-day free trial work?

The Reckon One free trial allows you to try our accounting software for a period of 30 days to ensure it meets the needs of your business. After this period, your subscription will automatically convert to a paid one to avoid any interruptions to your data. However, if you find that Reckon One small business invoicing software is not suitable for your needs, you can cancel your subscription before the billing renewal date and your credit card won’t be charged.

If life got in the way and you weren’t able to use your trial, no worries! Just give our friendly support team a shout and we’ll see if we can get you up and running again.

Can I change my software plan later on?

Definitely! Reckon One offers you the flexibility to change your plan to fit the unique needs of your business. Whether it’s downgrading or upgrading, you can easily make these changes right from your Reckon account.

Is there a minimum subscription period?

Enjoy the benefits of Reckon One with the flexibility of monthly payments and if you decide it’s not the right fit for your business, you can easily cancel at any time.

How does Reckon compare to Xero, MYOB or QuickBooks?

When comparing Xero, MYOB and QuickBooks, many small business owners choose Reckon One for its flexible pricing, modular plans and simple bookkeeping software features. It offers powerful cloud accounting software tools without locking you into expensive bundles. For more details check out our comparison page here.

What is the best accounting software for nonprofit organizations?

The best accounting software for nonprofit organizations depends on your organisation’s size, reporting requirements and funding model. Many non profit organisations choose Reckon One because it combines affordability, compliance and reporting tools in one easy-to-use cloud platform.

Can Reckon One help us track donations and grants?

Yes. Reckon One allows organisations to track donations, fundraising income and grants, helping improve visibility over incoming funds and supporting effective grant tracking and reporting.

How does Reckon One help with cash flow management?

Reckon One helps organisations track cash flow in real time, generate financial reports and monitor income and expenses so they can make smarter financial decisions based on accurate financial information.

Are there free accounting software options for nonprofits?

There are several free accounting software options available, but many non profits eventually require more advanced reporting, compliance and donation management capabilities. Reckon One provides affordable accounting software that can grow alongside your organisation.

Can Reckon One integrate with payment processing tools?

Yes. Organisations can connect payment processing solutions and other apps to streamline how they accept donations, manage incoming funds and maintain accurate accounting records.

What do I need to get set up with Reckon One?

There is no software installation required. All you need is a device with an internet connection to access your Reckon One account. Simply sign up for an account on our website and start using Reckon One to manage your business.

Does Reckon provide onboarding support for new users?

Yes. Every Reckon One trial includes a free onboarding session with a product expert. We’ll help you set up invoices, payroll, bank feeds and reconciliations so you can get started faster.

Do you provide customer support?

We offer support through email, chat, and phone with our local team and resources such as webinars, a small business resource hub, and an online community to help you succeed from the moment you start using Reckon One.

Expert training is also available through the Reckon Training Academy or our trusted partners (accountants and bookkeepers).

Can I grant access to other people?

Yes, you can share access to Reckon One with as many users as you need. And the best part is, you can do it regardless of which plan you’re on. Simply invite users and assign the appropriate permissions, so they can help you manage your business.

Is my data secure?

We use the best technology to ensure your data is safe and secure. Our accounting software for small business, Reckon One, is built with cutting-edge HTML5 technology and hosted on Australian servers powered by Amazon Web Services, a leader in cloud data storage.