Sole trader invoice template

Fill out, save, and send via email. Word, Excel or PDF, you can format how you like. You can also print and hand it over in person, depending on your workflow.

Your tax invoice must include the following 7 pieces of information to be valid. These include:

1. the words ‘Tax invoice’ (if you are GST registered)
2. business name (or trading name)
3. Australian Business Number (ABN)
4. invoice issue date
5. brief description of the goods or services sold, including quantity and price
6. the GST amount payable (if any) and,
7. the extent to which each item sold includes GST.

Running a business is stressful, and being a sole trader makes it even more so. An invoice template helps focus your time, avoid mistakes and send invoices quickly.

Having inconsistent documentation will confuse your customers and add extra time to your data entry duties. Having a consistent standard for your invoicing and billing processes adds professionalism to your operation.

An invoice template enables you to produce and share your invoices with ease, eliminating the time spent recreating them from scratch. With easy-to-create templates, you can get paid faster and stay on top of missed payments.

It’s tailored for sole traders, with fields for ABN, GST, and clear service breakdowns—no extra complexity.

Using a professional-looking invoice template helps you get paid faster, build credibility with clients, and ensure you meet tax and compliance requirements (including ABN and GST where applicable).

The sole trader invoice template is a great start. But if you want to automate invoicing, track payments, or send reminders, Reckon One offers invoicing software for just $22/month.

An invoice is how you get paid. It lets the buyer know how much they owe you, when the payment is due, and the ways in which they can pay. Invoicing is also extremely important for tax reasons and staying compliant with the Australian Tax Office. When you run your own business, save copies of your invoices to report how much you earned, if you’re GST registered, and track how much tax you’ve collected.

If your small business is registered for the Goods and Services Tax (GST), your customized invoices must say “tax invoice.” A regular invoice is for businesses not registered for GST. For more, refer to our guide on GST.

Download our free basic invoice template! We have a PDF invoice template, Word invoice template, or Excel invoice template to choose from. Simply add your logo, business information, and billing details, and you’re ready to send the first invoice to your customer! When your business starts growing with new customers and projects, using accounting software to send recurring invoices may save you time and money. Compare Reckon’s accounting plans today.

• Check formatting, spelling, and grammar, and ensure invoices are correct before sending. Unprofessional invoices can affect your brand image and even prevent you from getting paid!
• Ensure your invoices look good in print and can be read easily on mobile devices.
• Create an email address specifically for invoicing and accounting. For example, set up accounts@yourcompany.com and send all your invoices from that email. This will have a stronger impact on the buyer when asked for payments.
• Set crystal-clear terms on the invoice so that you get paid on time, and include late fees associated with late payments on the invoice.

For more info check out how to avoid mistakes when creating your invoices, here!