Free tax invoice template for small businesses

Create a professional invoice in seconds with our our easy-to-use Australian tax invoice template.

Create professional invoices in minutes

An invoice is a request for payment similar to a bill. It lists the products or services you’ve provided to your customer, and what they owe you in return. A tax invoice has certain legal requirements for things like business name, payment terms and an invoice date. It’s important to get invoicing right because it’s how you get paid and maintain healthy cash flow.  If your business is built around providing goods & services chances are invoicing will be a huge part of your daily admin. Our invoice template below can save you time & money.

Get your free tax invoice template

Not sure what to include on tax invoices? Use our free customisable tax invoice & invoice templates for small business. The easy-to-use editable document contains all the legal requirements of an invoice to help you get paid faster. Simply add your business name and a few other details and you’re ready to go!

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Invoicing frequently asked questions

What must be included on a tax invoice?

Your tax invoice must include the following 7 pieces of information to be valid. Depending on the total price of the tax invoice and how you sell, there may be more requirements.

For sales of less than $1000 (including GST), your tax invoices must include:

  1. The words ‘Tax invoice’ – preferably at the top
  2. Business name (or trading name)
  3. Australian Business Number (ABN)
  4. Invoice issue date
  5. Brief description of the goods or services sold, including quantity and price
  6. The GST  amount payable (if any).
  7. The extent to which each item sold includes GST. You’ll meet this requirement if you either:
    • show the GST amount for each item
    • clearly state that the total price includes GST

Tax invoices for sales of $1000 (including GST) or more also need to show the buyer’s identity or ABN.

What's the difference between an invoice & a tax invoice?

There are 2 different types of invoices. which one you need to use is based on whether your business is registered for GST.

  • Invoice – is for business NOT registered for GST. You will use regular invoices and don’t include the words tax invoice.
  • Tax invoice – is for businesses registered for goods and services tax (GST. You will use tax invoices and the must say ‘tax invoice’

Learn more about registering for GST >

Why is invoicing important?

An invoice directly results in you getting paid, it will let the buyer know how much they have to pay, when the payment is due, and the ways in which they can pay.

Invoicing is also extremely important for tax reasons and staying compliant with ATO. When you run your own business, you are required to keep copies of your invoices to report how much you earned, if you’re GST registered and how much tax you’ve collected.

An organised invoicing process will help you keep track of sales and payments and can be used to follow up on overdue or missing payments. If you let invoices pile up and the process is confusing for your customers, it may result in payment delays which can severely affect your cash flow management.

How do I make an invoice?

We’ve created an invoice template with all the necessary fields, you simply need to fill in your company and customer details, and information about the product or service you’re selling. Having this professional invoice template will save you time on manual processing, so you can focus on growing your business.

In the early stages of starting out your business, you’ll probably only have a few invoices to track and invoicing will seem fairly straightforward. Fast forward to when your business starts growing with new customers and projects, and invoicing can start to become manic. When you get to this point it’s often more efficient to get online invoicing software.

Need invoicing software? Check out Reckon’s affordable range here.

Can I customise an invoice?

Using a standard layout that is familiar to the majority of your customers will help make it easier for your customers to find important information and pay you.

However, that doesn’t mean your invoices have to be boring. Add your business branding through the use of:

  • Business logos
  • Accent colours
  • Font
  • Add a personal message for payment terms etc

You can even add small advertising to your invoices to entice repeat business.

What are some tips for invoicing?
  • Check formatting, spelling & grammar and ensure invoices are correct before sending. Unprofessional invoices can affect your brand image and even prevent you from getting paid!
  • Create an email address specifically for dealing with invoicing and accounting. For example, set up and send all your invoices from that email. This will create a stronger impact on the buyer when they are asked to be pay.
  • Set crystal-clear terms on the invoice so that you get paid on time, and include late fees associated with late payments on the invoice.