Inventory Management Software for Small Business

Inventory management that keeps your stock moving

Track what you buy, sell and hold with inventory management software for small business – all within Reckon One.

Try free for 30 days

Everything you need to manage inventory

Keep on top of your stock with inventory management software built into your accounting software.

Create items

Purchase Orders

Negative inventory

Stock alerts

Stock value

Reporting

Set up items and track stock automatically

Create inventory items with product codes, purchase details and sales information. Reckon One automatically updates your quantity on hand as you buy and sell, so you always have an accurate view of your stock. With your inventory and accounting connected, you can spend less time manually updating stock levels and more time running your business.

Manage stock from purchase order to sale

Create purchase orders, receive stock from suppliers and invoice your customers – all within Reckon One. Keep your purchasing, inventory and sales connected through the entire process, with fewer systems and spreadsheets to manage. Keeping purchase orders, bills and inventory together gives you a clearer view of incoming stock and helps keep your inventory levels up to date.

Sell first with negative inventory

Use negative inventory to sell first and reconcile stock when the purchase is recorded – ideal for drop shipping and made-to-order businesses. Complete the sale when it happens, even if the related supplier purchase hasn’t been entered yet. This gives businesses more flexibility while helping maintain accurate inventory data as stock is purchased and sold.

Stay ahead with low-stock alerts

Quickly identify items running low with clear stock indicators. Know what needs reordering sooner, maintain the stock your customers need and reduce the risk of missing potential sales. Having better visibility of your stock levels can also help you avoid holding unnecessary excess stock and tying up too much cash flow.

Know what you have and what it’s worth

See quantities on hand, average cost and total inventory value as products move through your business. Get a clear, up-to-date picture of the stock you’re holding and what it’s worth. Having your stock value connected with your accounting information helps keep your inventory and financial data together.

Understand your inventory with detailed reports

Review your inventory quantities, value and transaction history with easy reporting. Check your overall inventory position, view the status of individual products, and drill down into purchases, sales and stock adjustments to see how inventory levels and value have changed over time. Detailed reporting gives you greater visibility of your inventory operations and helps you make more informed decisions about purchasing and stock management.

Plans that fit your business needs and your pocket

30-Day free trial

Cancel anytime

Unlimited users

*Offer only available to new Reckon customers and applies to the first Reckon One book only. The d will be applied to your subscription for the first 6 months only. Once the promotional period ends, pricing reverts to the current RRP and is subject to change. The offer expires on 31/10/26 unless withdrawn earlier.

†† Free data migration offer includes 1 year of historical data + YTD only. Paid subscriptions only

Helping thousands of businesses with their accounting

Keep your stock and accounts together online

Managing stock separately from your accounting can mean more spreadsheets, duplicate data entry and more systems to keep up to date.

Reckon One combines accounting and inventory management capabilities in one cloud-based system. Your inventory items connect with invoices, bills, purchase orders, payments, receipts and credits, helping your stock and financial records stay together.

For many small businesses, this means fewer disconnected tools and less manual administration. You can track what you’re buying and selling, monitor your stock levels and understand the value of the inventory you hold alongside the rest of your accounts. It can also give you better visibility of your cash flow, with your sales, purchases and stock information managed together

Frequently asked questions

What is inventory management software?

Inventory management software helps businesses track the products they purchase, sell and hold. It gives you greater visibility of your stock levels, inventory data, stock movement and inventory value, helping you make more informed purchasing and sales decisions.

For small businesses, using inventory software alongside your accounting can also reduce manual work by keeping your purchases, sales and inventory information together in one system.

What types of businesses can use Reckon One inventory management?

Reckon One inventory management is suitable for small and growing businesses that buy and sell physical products, including retailers, wholesalers, trades, drop-shipping businesses and made-to-order businesses.

It provides simple stock management tools to help you track inventory items, purchases, sales and stock levels as part of your everyday accounting workflow.

Which Reckon One plans include inventory management?

nventory management is available with Reckon One Accounting Premium and Ultimate. It isn’t included with Accounting Plus.

With inventory management built into your accounting software, you can manage stock, purchases, sales, invoices and reporting without relying on separate inventory apps or systems.

Does Reckon One support negative inventory?

Yes. Negative inventory lets you record a sale before the associated supplier purchase or stock receipt has been entered. This is useful for drop shipping, made-to-order products and other businesses that sell before purchasing or receiving stock.

It gives businesses greater flexibility when managing inventory levels and keeping sales moving, even when stock purchases haven’t yet been recorded.

How many inventory items can I create?

The Accounting Premium plan allows up to 10 active inventory items. Reckon One Ultimate allows unlimited active inventory items, giving growing businesses more flexibility as their product range and inventory needs increase.

How does Reckon One calculate inventory value?

Reckon One uses weighted average costing. The average cost is updated as inventory is purchased, helping you maintain an up-to-date view of the value of the stock held by your business.

This inventory data can help you understand your stock value and make more informed decisions about purchases, pricing and inventory management.

Does Inventory Management work with my accounting method?

Yes. Inventory management is designed to work best with accrual accounting, but it can also be used by businesses using cash-basis accounting.

You’ll still be able to track stock levels, purchases, sales, inventory items and inventory value, regardless of your accounting method.

Can I use Excel or a spreadsheet for inventory management?

Yes. A spreadsheet can be a simple way to track a small number of inventory items when your business is starting out.

As your business grows, manually updating stock levels, purchases and sales can take more time and increase the chance of errors. Inventory management software can save time by automatically updating inventory levels as you buy and sell stock and keeping your inventory data connected with your accounting.

What is the best inventory management software for small businesses in New Zealand?

The best inventory management software for a small business depends on how much stock you manage and the features you need.

Consider whether the inventory management system lets you easily track stock levels, manage inventory items, create purchase orders, record purchases and sales, monitor inventory value and access useful reporting.

For NZ small businesses that want inventory and accounting together, Reckon One provides inventory management within its cloud accounting software, helping reduce the need to manage different apps and systems.

Can I grant access to other people?

Yes, you can share access to Reckon One with as many users as you need. And the best part is, you can do it regardless of which plan you’re on. Simply invite users and assign the appropriate permissions, so they can help you manage your business.

Can I change my software plan later on?

Definitely! Reckon One offers you the flexibility to change your plan to fit the unique needs of your business. Whether it’s downgrading or upgrading, you can easily make these changes right from your Reckon account.

How does the 30-day free trial work?

The Reckon One free trial allows you to try our basic accounting software for a period of 30 days to ensure it meets the needs of your business. After this period, your subscription will automatically convert to a paid one to avoid any interruptions to your data. However, if you find that Reckon One small business accounting software is not suitable for your needs, you can cancel your subscription before the billing renewal date and your credit card won’t be charged.

If life got in the way and you weren’t able to use your trial, no worries! Just give our friendly support team a shout and we’ll see if we can get you up and running again.

Is there a minimum subscription period?

No lock-ins. Enjoy flexible, month-to-month access to our basic accounting software for small business.

Do you provide customer support?

We offer support through email, chat, and phone with our local team and resources such as webinars, a small business resource hub, and an online community to help you succeed from the moment you start using Reckon One.

Expert training is also available through the Reckon Learning Hub or our trusted partners (accountants and bookkeepers).