Manage expenses for your whole team
Easy and affordable expense management software designed for small business.
Unlimited employees, unlimited expenses
Get your entire team using expense management software for one flat fee of $7/month. Reckon One Expenses is not priced per user, so you can have your entire team tracking and managing an unlimited number of business expenses, all for a price that won’t break the bank! Perfect for New Zealand small business owners!
Upload your receipts & ditch the shoebox
With Reckon One Expenses it’s easy to stay organised and keep accurate expense records. Upload and attach the receipts associated with your expenses so you have a digital record of them come tax time. You’re less likely to misplace or forget business expenses, which means more money back in your pocket!
Easy expense claims, approvals & permissions
With a single click, you can invite your employees who will automatically be assigned the employee role, allowing them to create their own expense claims and you keep the master view of all employee expenses claims.
Create billable expenses and on-charge them
Reckon One makes the process of passing on expenses to a client easy! Simply add the expense and mark it billable, then you can then use it to create an invoice and pass the expense onto the client.* Attach the receipts as a record of the billable expense. Great for tradies, agencies, travel and tourism businesses in New Zealand!
*Billable expenses requires invoicing.
Get started for just $7/month
We scale our pricing per feature, not on the number of users, which allows you to grow your business with confidence.
EXPENSES
$7
/month
Unlimited employee expenses
Enter batch expense claims
Track expenses against suppliers
Expense claim approvals
Attach receipts to expenses claims
EXPENSES + ACCOUNTING
$17
/month
INCLUDES
Expenses
Enter payments and expenses
Track and report on GST
See cash flow in real-time
Create budgets
EXPENSES + ACCOUNTING
+ INVOICES
$22
/month
INCLUDES
Expenses + Accounting
Unlimited invoices & bills
* Terms & Conditions apply: Transactions that exceed the 1000 limit will be subject to the BankData Fair Use Policy
Frequently asked questions
How do I process business expense claims for a small business?
It’s important to have a process in place for managing expense claims. They are often deductible expenses that you can claim back at tax time and it’s vital to keep track of business spending from a cash flow perspective.
The easiest way to manage business expenses and process expense claims is to use software such as Reckon One which helps you automate and manage the entire process. You must also ensure you have a policy in place for employees to follow, so they know what expenses are allowed.
We also recommend checking all employee expense claims and building an approval process for your expense claims management.
Do I need to manage expenses if I'm self employed?
If you are self-employed and run your own small business in New Zealand, then the only receipts and claims you need to manage are the ones you incur from work personally. If your business starts to grow and you hire more staff, you’ll also need to start managing their expenses. Expenses you need to manage include either using a company card, expense account or by using their own funds. However, these expenses must be business-related to claim as a deductible expense when tax time rolls around every year.
How do you do an expense payment in Reckon One?
Reckon One makes the process of passing on expenses to a client easy! Simply add the expense and mark it billable, then you can then use it to create an invoice and pass the expense onto the client. * Attach the receipts as a record of the billable expense. Great if you’re a small business, tradie, agency, travel and tourism based business!
How do I assign expenses to invoice in Reckon One?
In Reckon One you can enter the expense via an the expense claim form. In the expense claim form you would include the customer that you are going to later invoice & mark the expense as billable.
When you later invoice the applicable customer you will be prompted with a message saying that the customer has billable expenses available for you to invoice & have the option to include the billable expense(s).
Note: Expense claims are a feature of the time & expense module in Reckon One.
Track & manage expenses for your whole team today,for free!
Cancel anytime. Unlimited users.