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Automation, Data Sync, Document Management, Other, and Payment & Invoicing


All Industries


Australia and New Zealand

Trial available?

Yes, 30 days


iPhone, iPad, Android smartphone, Android tablet, Microsoft Windows, and Mac

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Contact number

Australia: (02) 9672 6880
International: +62 2 9672 6880

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Expense & Spend Management Software

Smart automation for all spend. One platform to manage expenses, supplier invoices, purchase orders and travel spend. All with budget visibility.

Key features

All modules – One seamless platform offering smart automation for all spend

  • Receipts are capture and cash claims can be created easily on a mobile app
  • Unlimited receipt capture and scan
  • Innovative digital receipts – Receipts direct from merchants flow straight into ProSpend and match to the correct user with auto fill of spend details
  • Automatic daily credit card statements are created and smart matched with the right receipt matched
  • Highly configurable approval workflows with approval limit verification and automatic routing. Approval can be done from a mobile device
  • Configurable reminders for submit and approval keeps the process flowing quickly
  • Auto GL coding and split allocation
  • Tracking codes
  • Multi-entity configuration & multi-currency
  • Audit trail
  • A/P portal with edit/review/reject options
  • Reporting
  • Unlimited receipt and invoice storage online and archive file automatically created for easy in-house server storage.

Expenses – Simplify your business spend

  • Create, submit and approve expenses anytime, anywhere and on any device. Whether its corporate, business or personal cards, reimbursements mileage or travel, simplify your business spend with ProSpend.

Invoices – Automate your Accounts Payable

  • Automate and shift all of your accounts payable processes online. Eliminate the costly problem of paper invoices, manual entry and slow approvals.

Budgets – Give your staff visibility

  • No more hidden spreadsheets. Your team can see their budgets at the time of spend to ensure they make smart and sensible decisions.

Purchase Orders – Seamlessly control spend

  • By making the entire purchase process online, informative and easy to use, ProSpend gives employees the ability to plan their spend. Integrate with our invoice module for a complete purchase to pay platform.

Trip Reconciler – Control the hidden cost of travel

  • Hands free travel and Uber receipts sent directly to your travellers with expense matching and auto coding. Credit card, on-account or travel cards.

FBT Wizards – Become a Tax Wizard

  • With simple wizards, users can allocate FBT and GST correctly and without manual calculations. Powerful reporting to compare the 50/50 or Actual method.

Why use this app?

  • Trusted by leading organisations including KFC (Yum! Restaurants), Ronald McDonald Charity House, Peoplebank, ARDEX, Mushroom Group, Best & Less plus many more.
  • Staff are free from paper receipts and manual expense claims. Completing an expense claim is done in minutes.Supplier invoices are paper free and approval and coding is completely automated.
  • Cost to process is significantly reduced with completely automated workflow for all staff – claimants, approvers and finance team.
  • Mobile app for on-the-go functionality.
  • Frees up staff to work on higher value tasks.
  • Error free coding and no re keying of data to finance system.
  • Ensures policy compliance with user prompts.
  • Spend is controlled.
  • Higher visibility of spend and better reporting.
  • Precise FBT reporting.

Who is it for?

Designed for small, medium and large organisations that struggle with heavy paper processes, reimbursements, errors and unautomated Accounts Payable processes. Replacing paper receipts and manual expense claims, ProSpend is designed to implement a completely paper free and automated process. For businesses who are processing their supplier payments manually, ProSpend has helped organisations remove paper invoices and rekeying of data to their finance system with easy integration with leading ERP systems.

  • One seamless platform offering smart automation for all areas of spend
  • Trusted by leading finance teams and loved by users
  • Live and local support and committed to customer service excellence
  • Seamless integration with leading ERP systems including all MYOB products
  • Continuous innovation and enhancements with an agile and local development team
  • Low cost solution that has been proven to boost ROI effectively and efficiently

What type of data is shared between the app and Reckon?

  • Customers
  • Payments
  • Invoices
  • Images

Note: ProSpend for Reckon Accounts Desktop available through file import only.

testimonials stars

We started using the expense module and quickly saw the benefits of automation and not having to keep paper receipts.

Based on the success of rolling out the ProSpend expense module, we decided to then look at automating our invoice process. As a result of taking up this module we are now completely paperless. We saved hard dollars in printing, filing, storage and man hours. The return on our investment IS absolutely there!

The last piece of the automation puzzle was finished when we took up the Purchase Order module. We now have high visibility and control over our spend before it happens. And because all the module are integrated there was little training required for our users with the same user friendly interface across all modules.

Not only have we reaped the benefit of automation and no more paper we have built a successful partnership with ProSpend who are always willing to work with our specific needs and being local, they are just a phone call away.

— Gavin Finn, Financial Controller, RGF Staffing

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