{"id":297744,"date":"2026-06-15T13:37:35","date_gmt":"2026-06-15T00:37:35","guid":{"rendered":"https:\/\/www.reckon.com\/nz\/?post_type=sbh&#038;p=297744"},"modified":"2026-06-15T13:37:43","modified_gmt":"2026-06-15T00:37:43","slug":"small-business-cloud-accounting","status":"publish","type":"sbh","link":"https:\/\/www.reckon.com\/nz\/small-business-resources\/bookkeeping\/small-business-cloud-accounting\/","title":{"rendered":"Cloud Accounting: What it is and its benefits"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|phone&#8221; _builder_version=&#8221;4.23&#8243; custom_padding_tablet=&#8221;&#8221; custom_padding_phone=&#8221;0px||||false|false&#8221; da_disable_devices=&#8221;off|off|off&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row column_structure=&#8221;1_3,2_3&#8243; _builder_version=&#8221;4.23&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; width=&#8221;100%&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; module_class=&#8221;table-contents&#8221; _builder_version=&#8221;4.23&#8243; background_color=&#8221;#f4f4f4&#8243; custom_padding=&#8221;25px||25px||true|false&#8221; sticky_position=&#8221;top&#8221; sticky_limit_bottom=&#8221;section&#8221; sticky_position_tablet=&#8221;top&#8221; sticky_position_phone=&#8221;none&#8221; sticky_position_last_edited=&#8221;on|desktop&#8221; border_radii=&#8221;on|24px|24px|24px|24px&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.23&#8243; text_font=&#8221;||||||||&#8221; global_colors_info=&#8221;{}&#8221; background__hover_enabled=&#8221;on|desktop&#8221;][\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Copy paste body text here&#8221; _builder_version=&#8221;4.27.6&#8243; header_2_font_size=&#8221;32px&#8221; header_2_font_size_tablet=&#8221;30px&#8221; header_2_font_size_phone=&#8221;26px&#8221; header_2_font_size_last_edited=&#8221;on|tablet&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>What is Cloud Accounting?<\/h2>\n<p>Cloud accounting is like desktop accounting, but instead of installing a program, you access your accounting software online. Basically, it takes the fundamentals of double-entry bookkeeping and business accounting and turns them into a program that is hosted on remote servers.<\/p>\n<p>There is a wide range of cloud-computing applications you\u2019ve probably used before that work the same way, like email (think Gmail, Outlook, and iCloud) or your internet banking apps. So, for cloud accounting systems, you don\u2019t boot up your accounting program: you simply log in with an internet connection.<\/p>\n<h2>How Cloud Accounting Works<\/h2>\n<p>All cloud accounting platforms work like other cloud-based providers or SaaS (software-as-a-service) solutions. What you need to do is:<\/p>\n<ol>\n<li>Find a provider.<\/li>\n<li>Sign up\/subscribe to a free trial<\/li>\n<li>Set up your accounts<\/li>\n<li>Enter\/import your financial data<\/li>\n<li>Manage your finances and business processes online<\/li>\n<\/ol>\n<p>It\u2019s that simple. There are many cloud accounting products, so it is worth <a href=\"https:\/\/www.reckon.com\/nz\/accounting-software\/compare\/\">comparing providers<\/a> to find the right plan for you.<\/p>\n<h2>Key Benefits of Cloud Accounting for Small Businesses<\/h2>\n<p>Being on the cloud isn\u2019t just about online accounting. There are heaps of benefits that suit small businesses, where time is a limited resource:<\/p>\n<h3>Save Time with Automation<\/h3>\n<p>Small businesses struggle with time-consuming admin. With cloud software being the industry norm, there are heaps of automated tools designed to help time-constrained business owners.<\/p>\n<ul>\n<li><strong>Automated, recurring professional invoices:<\/strong> Repeatedly creating invoices for the same types of jobs can be a headache. With automated invoices, you create repeatable tasks, giving you time to spend elsewhere in your business.<\/li>\n<li><strong>Automated bank transactions\/feeds:<\/strong> Bank reconciliation is a major process that requires attention to detail and knowing your transaction history. With automated bank feeds, you set the conditions and reduce the time it takes to match and reconcile.<\/li>\n<li><strong>Automated GST return calculation:<\/strong> GST returns are a regular task for every GST-registered business. With GST tracking and automation, users will be able to reduce the time needed to compile transactions for filing with Inland Revenue (IRD)<\/li>\n<li><strong>Performance:<\/strong> Users get steady performance from cloud software (depending on their internet connection) and gain access to the level of complexity built into the provider\u2019s software. Desktops, on the other hand, can handle heavier and more complex workloads but are entirely dependent on the user\u2019s hardware, making it harder to scale for everyday users.<\/li>\n<li><strong>Control:<\/strong> Cloud centralises control and access within the provider portal, giving permissions out where the user sees fit. For desktop software users, they retain full data ownership but must manage costs and responsibilities on their own, such as security, backups, and manual updates.<\/li>\n<\/ul>\n<h3>Real-Time Financial Visibility<\/h3>\n<p>Small business owners need to have their financial information readily available at all times. By providing real-time reporting and visibility into your financial health and cash flow, cloud accounting software reduces the time users spend looking for reports and getting numbers to make important business decisions.<\/p>\n<h3>Stay IRD Compliant<\/h3>\n<p>Compliance takes up a chunk of admin time. It\u2019s also important to get it right, as there are real consequences from the IRD. With cloud accounting software, compliance updates and management are built in, helping businesses stay on top of their tax obligations.<\/p>\n<h3>Work from Anywhere<\/h3>\n<p>Since your accounting software is hosted on cloud servers, you can log in anytime, anywhere, as long as you have an internet connection. This is especially useful for small business owners on the go. Take, for example, a tradie who works more off-site than in an office.<\/p>\n<h3>Reduce Errors<\/h3>\n<p>With automated tools, live reporting, and compliant systems, you can catch errors before they happen and significantly reduce them with accounting software.<\/p>\n<h2>Cloud Accounting vs Traditional Accounting Software<\/h2>\n<p>While both versions support accounting, the differences between traditional and cloud accounting software go beyond access and cloud-based servers.<\/p>\n<ul>\n<li><strong>Real-time collaboration:<\/strong> Cloud accounting software enables business owners to grant multiple users access to the same financial data and work on it simultaneously. Traditional accounting software requires downloading a copy of a working file and sending it to the other user. Not to mention that the other user needs to have purchased their own version and have it installed on their computer.<\/li>\n<li><strong>Automatic backups and updates:<\/strong> Cloud systems enable backups and updates on the server side, rather than requiring users to manually update their software and manage dedicated storage on their personal devices.<\/li>\n<li><strong>Third-party applications:<\/strong> Cloud accounting systems have APIs \u2014 connections between software \u2014 that provide flexibility and integration with other software, whereas desktop software is what it is, out of the retail box.<\/li>\n<\/ul>\n<h2>How to Choose the Right Cloud Accounting Software<\/h2>\n<p>For choosing the right software for your business, here is a checklist that you should incorporate in your decision-making:<\/p>\n<ul>\n<li>Costs: Do the software costs \u2014 most likely subscription fees for SaaS \u2014 meet your expectations or budget?<\/li>\n<li>Features: Does the software provider have the right features for your business?<\/li>\n<li>Support: Are there any support options available? This is a must for accounting, as errors and technical issues are always a possibility.<\/li>\n<li>Integrations: Does your accounting software integrate with a core business process that you can\u2019t live without?<\/li>\n<\/ul>\n<h2>Features to Look for in Cloud Accounting Software<\/h2>\n<p>There are some non-negotiables that every business owner should look out for when choosing a cloud accounting provider.<\/p>\n<h3>Invoicing &amp; Payments<\/h3>\n<p>It is important that the software you choose allows you to send professional invoices and also receive payments. Representing your brand is also a must when sending <a href=\"https:\/\/www.reckon.com\/nz\/accounting-software\/invoices\/#features\">online invoices<\/a>, so customisable invoices (such as the ability to add your logo or brand colours) are a great option.<\/p>\n<h3>Expense Tracking and Cash Flow Reporting<\/h3>\n<p>Creating cash flow statements, expense tracking, and reporting are important for any business to keep budgets in line and cash flow in check.<\/p>\n<h3>Bank Reconciliation<\/h3>\n<p>Automatic bank feeds that link your bank accounts to your software are a must-have for all cloud accounting systems; without them, <a href=\"https:\/\/www.reckon.com\/nz\/accounting-software\/bank-reconciliation\/#features\">bank reconciliation<\/a> becomes a manual process that business owners look to reduce\/remove.<\/p>\n<h2>Why Choose Reckon Cloud Accounting Software?<\/h2>\n<p>Reckon cloud software scales with your business needs at affordable prices.<\/p>\n<ul>\n<li><strong>Choose a package that fits your budget:<\/strong> Need accounting? Reckon Software lets you choose from two tiered packages so you can select what your business actually needs.<\/li>\n<li><strong>Online, chat, and phone support:<\/strong> Whether it\u2019s a quick solution via AI chat or hands-on phone support, Reckon\u2019s support system is robust, provides help when you need it, and comes free with every subscription.<\/li>\n<li><strong>Online ecosystem:<\/strong> Online accounting software like Reckon One gives business owners the flexibility and mobility to manage their finances from any device. With cloud accounting software, you can gain clarity over your business\u2019s financial position, automate your accounting process &amp; reduce data entry, track business transactions, get paid faster, and more.<\/li>\n<\/ul>\n<h2>FAQs on cloud accounting software<\/h2>\n<p>[\/et_pb_text][et_pb_toggle title=&#8221;Is cloud accounting safe?&#8221; open_toggle_text_color=&#8221;#0a004a&#8221; icon_color=&#8221;#0C71C3&#8243; toggle_icon=&#8221;&#xe050;||divi||400&#8243; open_icon_color=&#8221;#E02B20&#8243; open_toggle_icon=&#8221;&#xe04f;||divi||400&#8243; admin_label=&#8221;Is cloud accounting safe?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_text_color=&#8221;#0a004a&#8221; title_level=&#8221;h3&#8243; border_radii=&#8221;on|15px|15px|15px|15px&#8221; saved_tabs=&#8221;all&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>There are a couple of reasons why cloud accounting is safer than traditional accounting software.<\/p>\n<ol>\n<li>The data is stored on the cloud, which is constantly backed up and stored off-site. This eliminates the risk of USB drive theft and data loss when a computer goes down.<\/li>\n<li>Reputable cloud software providers incorporate bank-level encryption and have advanced security licenses to protect businesses&#8217; data. Something regular businesses wouldn&#8217;t be able to achieve on their own.<\/li>\n<\/ol>\n<p>[\/et_pb_toggle][et_pb_toggle title=&#8221;How much does cloud accounting cost in New Zealand?&#8221; open_toggle_text_color=&#8221;#0a004a&#8221; icon_color=&#8221;#0C71C3&#8243; toggle_icon=&#8221;&#xe050;||divi||400&#8243; open_icon_color=&#8221;#E02B20&#8243; open_toggle_icon=&#8221;&#xe04f;||divi||400&#8243; admin_label=&#8221;How much does cloud accounting cost in New Zealand?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_text_color=&#8221;#0a004a&#8221; title_level=&#8221;h3&#8243; border_radii=&#8221;on|15px|15px|15px|15px&#8221; saved_tabs=&#8221;all&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Cloud accounting is generally a subscription-based model, with low monthly fees that are more affordable than the high costs of traditional accounting software that requires setup, maintenance, and hardware.<\/p>\n<p>Find out more about <a href=\"https:\/\/www.reckon.com\/nz\/accounting-software\/#pricing\">Reckon plan pricing<\/a>.<\/p>\n<p>[\/et_pb_toggle][et_pb_toggle title=&#8221;Do I need cloud accounting for GST?&#8221; open_toggle_text_color=&#8221;#0a004a&#8221; icon_color=&#8221;#0C71C3&#8243; toggle_icon=&#8221;&#xe050;||divi||400&#8243; open_icon_color=&#8221;#E02B20&#8243; open_toggle_icon=&#8221;&#xe04f;||divi||400&#8243; admin_label=&#8221;Do I need cloud accounting for GST?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_text_color=&#8221;#0a004a&#8221; title_level=&#8221;h3&#8243; border_radii=&#8221;on|15px|15px|15px|15px&#8221; saved_tabs=&#8221;all&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Cloud accounting makes GST reporting and tracking easy.<\/p>\n<p>[\/et_pb_toggle][et_pb_toggle title=&#8221;Can I switch to Reckon accounting software?&#8221; open_toggle_text_color=&#8221;#0a004a&#8221; icon_color=&#8221;#0C71C3&#8243; toggle_icon=&#8221;&#xe050;||divi||400&#8243; open_icon_color=&#8221;#E02B20&#8243; open_toggle_icon=&#8221;&#xe04f;||divi||400&#8243; admin_label=&#8221;Can I switch to Reckon accounting software?&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_text_color=&#8221;#0a004a&#8221; title_level=&#8221;h3&#8243; border_radii=&#8221;on|15px|15px|15px|15px&#8221; saved_tabs=&#8221;all&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><a href=\"https:\/\/www.reckon.com\/nz\/support\/data-migration-switch-to-reckon\/\">Switching to Reckon software<\/a> is handled by our support and migration team. Data conversion is a quick and easy process that keeps your data intact and ready to work on in no time.<\/p>\n<p>[\/et_pb_toggle][ba_social_share icon_bg=&#8221;#03002e&#8221; icon_padding=&#8221;10px|12px|10px|12px|true|true&#8221; layout=&#8221;classic&#8221; show_text=&#8221;off&#8221; btn_padding=&#8221;0px|0px|0px|0px|false|false&#8221; btn_bg_color=&#8221;RGBA(255,255,255,0)&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;50px||||false|false&#8221; custom_padding=&#8221;25px||||false|false&#8221; custom_css_before=&#8221; content: %22SHARE THIS%22;|| font-size: 16px;|| font-weight: 700;|| line-height: 22px;|| letter-spacing: 0em;|| text-align: center;|| color: #ff5447;|| margin-bottom: 10px;|| display: inline-flex;|| position: absolute;|| margin-top: 10px;&#8221; border_width_top_main=&#8221;1px&#8221; border_color_top_main=&#8221;#e4e4e4&#8243; border_radii_icon=&#8221;on|5px|5px|5px|5px&#8221; 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accounting software works, its benefits for small businesses, and how to choose the right system.<\/p>\n","protected":false},"author":29,"featured_media":297750,"menu_order":0,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"sbh_category":[152],"class_list":["post-297744","sbh","type-sbh","status-publish","format-standard","has-post-thumbnail","hentry","sbh_category-bookkeeping"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Cloud Accounting: What it is and its benefits<\/title>\n<meta name=\"description\" content=\"Cloud accounting explained: discover how online accounting software works, its benefits for small businesses, and how to choose the right system.\" \/>\n<meta name=\"robots\" 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