{"id":297311,"date":"2025-10-01T11:00:41","date_gmt":"2025-09-30T23:00:41","guid":{"rendered":"https:\/\/www.reckon.com\/au\/?p=297311"},"modified":"2025-10-15T11:37:00","modified_gmt":"2025-10-14T23:37:00","slug":"small-business-cybersecurity-tips","status":"publish","type":"post","link":"https:\/\/www.reckon.com\/au\/blog\/small-business-cybersecurity-tips\/","title":{"rendered":"How to protect your small business from cyber threats without an IT team"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row column_structure=&#8221;1_3,2_3&#8243; _builder_version=&#8221;4.23&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; width=&#8221;100%&#8221; custom_padding=&#8221;||0px||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; module_class=&#8221;table-contents&#8221; _builder_version=&#8221;4.23&#8243; background_color=&#8221;#f3f2f6&#8243; custom_padding=&#8221;25px||25px||true|false&#8221; sticky_position=&#8221;top&#8221; sticky_limit_bottom=&#8221;section&#8221; sticky_position_tablet=&#8221;top&#8221; sticky_position_phone=&#8221;none&#8221; sticky_position_last_edited=&#8221;on|desktop&#8221; pac_dcm_carousel_specific_module_num=&#8221;0&#8243; border_radii=&#8221;on|24px|24px|24px|24px&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.23&#8243; text_font=&#8221;||||||||&#8221; global_colors_info=&#8221;{}&#8221; background__hover_enabled=&#8221;on|desktop&#8221;][\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; pac_dcm_carousel_specific_module_num=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Intro&#8221; _builder_version=&#8221;4.27.4&#8243; header_2_font_size=&#8221;32px&#8221; header_2_font_size_tablet=&#8221;30px&#8221; header_2_font_size_phone=&#8221;26px&#8221; header_2_font_size_last_edited=&#8221;on|tablet&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Securing your small business from cybercrime a must, as over 40% of all <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/technology-and-security\/business-scam-stats\/\">cybercrime<\/a> affects Aussie small businesses. This is easier said than done: there is a lot involved in keeping yourself protected from cybercrime. Staying vigilant can be somewhat unrealistic for small businesses, as they often lack the resources to staff a full-time IT team.<\/p>\n<p>So, let\u2019s explore ways to keep your business cyber-secure without breaking the bank.<\/p>\n<h2><\/h2>\n<h2>Cybersecurity tips to use today<\/h2>\n<p>[\/et_pb_text][et_pb_image src=&#8221;https:\/\/www.reckon.com\/au\/wp-content\/uploads\/2025\/09\/Cybersecurity-strategies.png&#8221; alt=&#8221;Cybersecurity strategies&#8221; title_text=&#8221;Cybersecurity Strategies&#8221; align=&#8221;center&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;-45px|||||&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>There are ways to improve your business&#8217;s cybersecurity almost immediately. These tips, although simple, are proven to help protect your small business from cybercrime.<\/p>\n<h3>Use multi-factor authentication for your business accounts<\/h3>\n<p>Multi-factor Authentication (MFA) is an incredibly effective <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/technology-and-security\/what-is-mfa\/\">security measure<\/a> to keep your accounts protected. MFAs are tools that add an extra layer of security by requiring you to log in to an account with more than just one password. The added login requirement can be confirmed through your mobile device with a PIN, face recognition, or code; this can also be sent to alternative devices.<\/p>\n<p>To utilise MFAs effectively, ensure that you have them as the required login process for your business email accounts, banking, and cloud services, such as your <a href=\"https:\/\/www.reckon.com\/au\/accounting-software\/\">accounting<\/a> and <a href=\"https:\/\/www.reckon.com\/au\/accounting-software\/payroll\/\">payroll software<\/a>.<\/p>\n<h3>Use password managers and passphrases<\/h3>\n<p>Cybercriminals are getting better at hacking into accounts. Where people usually get caught out is when they use passwords that are easy to remember. If your passwords are based on personal information about yourself, or simply \u20181234password\u2019, you are going to get hacked.<\/p>\n<p>To keep this from happening, utilise a password manager service where:<\/p>\n<ol>\n<li>Your passwords are created for you, often generated with a random sequence of numbers, letters and symbols, significantly decreasing the chance of \u2018breaking in\u2019.<\/li>\n<li>Your passwords are remembered for you; no need to write them down (which can be unsafe), freeing up mental energy to focus on more productive tasks.<\/li>\n<\/ol>\n<p>It is also important to use passphrases when a password manager isn\u2019t available. To have a strong passphrase as a login, make sure that:<\/p>\n<ul>\n<li>The passphrase incorporates random words, i.e. (dogboatblue)<\/li>\n<li>Uses capitalisation, numbers, and symbols, i.e. (Dog321boat&amp;Blue)<\/li>\n<li>Your passphrases are at least 15 characters in length<\/li>\n<\/ul>\n<p>This way, if your physical devices, such as a laptop or desktop, are stolen, the chances of anyone gaining access are extremely low.<\/p>\n<h3>Update software regularly<\/h3>\n<p>Regularly updating the software that you subscribe to or have downloaded is a sure way to keep your applications secure. Software patches and updates generally include security updates that protect against new cybercrime tactics. Regular updates are necessary because older software often no longer receives update support or services, which cybercriminals actively exploit to gain access to targets.<\/p>\n<p>As a side note, make sure that the software update is coming directly from your software provider. Cybercriminals will use software updates as an opportunity to create a \u2018trojan horse\u2019 and trick people into downloading malware they think is an update.<\/p>\n<h3>Backup your data<\/h3>\n<p>Backing up your data is essential for any cybersecurity policy. This practice means that you have access to a copy of your data that isn\u2019t compromised. It also means you can switch to a data copy that wasn\u2019t affected by a cyber attack.<\/p>\n<p>The general rule of thumb is the \u20183-2-1\u2019 method: <strong>3<\/strong> copies of important data saved on <strong>2<\/strong> different media types, like USBs and hard drives, and <strong>1<\/strong> saved\/stored offsite (cloud storage like OneDrive and Google Drive).<\/p>\n<p>Backing up your data is more than just protecting yourself from attacks; it is also a good business practice that will keep your records secure.<\/p>\n<h2>Train your employees<\/h2>\n<p>Your employees can be your strongest defence or weak link when it comes to cybercrime. This is why you need to train your staff on the latest security threats, tactics, and methods used by cybercriminals. To make sure your employees are adequately educated, your training should include:<\/p>\n<ul>\n<li>How to spot common scam tactics like <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/technology-and-security\/email-scam\/\">phishing emails<\/a><\/li>\n<li>How to use cybersecurity tools like MFAs, password managers, and cloud back-ups of data<\/li>\n<li>Be informed about how to handle customer information or an incident response plan<\/li>\n<\/ul>\n<p>Include this as part of your onboarding process, and you will have a well-trained staff that can keep your business safe. To educate your staff, there are plenty of organisations that provide learning platforms. For instance, you can use companies like Phished and KnowBe4.<\/p>\n<p>[\/et_pb_text][et_pb_code _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; sticky_enabled=&#8221;0&#8243; custom_margin=&#8221;|||275px|false|false&#8221;]<script src=\"https:\/\/fast.wistia.com\/embed\/medias\/yxeuk62baq.jsonp\" async><\/script><script src=\"https:\/\/fast.wistia.com\/assets\/external\/E-v1.js\" async><\/script><\/p>\n<div class=\"wistia_embed wistia_async_yxeuk62baq seo=true videoFoam=false\" style=\"height:400px;position:relative;width:225px\">&nbsp;<\/div>\n<p>[\/et_pb_code][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h2>Cybersecurity audit your business<\/h2>\n<p>To ensure that you are on top of your business\u2019s cybersecurity, consider having a third-party audit your business. By using a service that specialises in the industry, you will receive training and information on how to protect your business best from cyber attacks. Auditors will come into your workplace, check out what you have in place, test your safeguards, and then recommend measures that will better protect your business.<\/p>\n<h3>Employ a third-party service<\/h3>\n<p>Alternatively, you can outsource your cybersecurity systems to a third-party IT provider. Third-party IT providers can be a low-cost alternative to hiring an auditor and a cost-saving effort when implementing your own IT systems.<\/p>\n<p>The downside to these services is that you have no immediate point of contact outside of their customer service department and no control over or oversight of the work that is actually done. If you do go down this route, you still need to be proactive about protecting yourself and your business against cyber threats by educating yourself about the latest scams.<\/p>\n<h2>Keeping your small business safe from cybercrime<\/h2>\n<p>Cybersecurity is another obligation that can often be neglected due to financial constraints or a lack of time and resources available to small businesses. With the responsibility placed mainly on the owners, cybercriminals take advantage of this, which is why they often target small businesses, making cybersecurity an essential part of your company\u2019s infrastructure. By implementing these easy strategies and tools, you can limit your exposure to data or financial losses and keep your business cybersecure.<\/p>\n<p>[\/et_pb_text][ba_social_share icon_bg=&#8221;#03002e&#8221; icon_padding=&#8221;10px|12px|10px|12px|true|true&#8221; layout=&#8221;classic&#8221; show_text=&#8221;off&#8221; btn_padding=&#8221;0px|0px|0px|0px|false|false&#8221; btn_bg_color=&#8221;RGBA(255,255,255,0)&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;50px||||false|false&#8221; custom_padding=&#8221;25px||||false|false&#8221; custom_css_before=&#8221; content: %22SHARE THIS%22;|| font-size: 16px;|| font-weight: 700;|| line-height: 22px;|| letter-spacing: 0em;|| text-align: center;|| color: #ff5447;|| margin-bottom: 10px;|| display: inline-flex;|| position: absolute;|| margin-top: 10px;&#8221; border_width_top_main=&#8221;1px&#8221; border_color_top_main=&#8221;#e4e4e4&#8243; border_radii_icon=&#8221;on|5px|5px|5px|5px&#8221; global_colors_info=&#8221;{}&#8221; custom_css_before_last_edited=&#8221;off|desktop&#8221;][ba_social_share_child _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/ba_social_share_child][ba_social_share_child network_type=&#8221;facebook&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/ba_social_share_child][ba_social_share_child network_type=&#8221;linkedin&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/ba_social_share_child][ba_social_share_child network_type=&#8221;email&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/ba_social_share_child][\/ba_social_share][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managing cybersecurity without an IT team can be a challenge for business owners. Discover the best tips and practices for small businesses.<\/p>\n","protected":false},"author":36,"featured_media":297320,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"<p>Tired of success? Sick to the back teeth with all talk of stability and strong cash flow? Dreading strong growth, healthy profits, and excellent brand recognition? Then listen up! It\u2019s time to run your business right into the dirt.<\/p><p>It\u2019s easy, let\u2019s get you started.<\/p><h2>1) Ignore reporting<\/h2><p>One of the best ways to ruin your business beyond repair is to ignore reporting. When you use business tools like accounting software to run reports on <a href=\"https:\/\/www.reckon.com\/au\/glossary\/cash-flow\/\">cash flow<\/a>, <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/starting-a-small-business\/what-is-and-how-calculate-cost-of-goods-sold\/\">COGS<\/a>, budget <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/starting-a-small-business\/budgeting-and-forecasting-for-small-businesses\/\">forecasting<\/a> and <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/bookkeeping\/managing-accounts-receivable\/\">accounts receivable<\/a>, you gain actionable insights through hard data.<\/p><p>Instead of steering your business on gut feel, running reports, and then taking the information onboard will help you make better business decisions. We can\u2019t have that.<\/p><h2>2) Neglect your website<\/h2><p>Old websites are good websites. If you really want to curb your capacity for growth and profits, you should never update your website.<\/p><p>Ensure you have:<\/p><ul><li>Slow speeds.<\/li><li>Terrible <a href=\"https:\/\/www.reckon.com\/reckon-blog\/basic-seo-checklist-for-dummies\/\">SEO<\/a>.<\/li><li>No <a href=\"https:\/\/www.reckon.com\/reckon-blog\/a-discussion-with-our-digital-marketing-manager-what-can-you-learn-for-your-own-business\/\">mobile-first strategy<\/a>.<\/li><li>Hard-to-navigate menus.<\/li><li>Woeful <a href=\"https:\/\/www.reckon.com\/reckon-blog\/lets-talk-about-branding-a-discussion-with-our-senior-digital-designer\/\">branding<\/a>.<\/li><li>No visible <a href=\"https:\/\/www.reckon.com\/reckon-blog\/the-importance-of-a-crm\/\">path to sales<\/a>.<\/li><li>Busy and cluttered pages.<\/li><\/ul><p>By keeping your website stuck firmly in the early 2000s you will make great progress in diminishing your business and becoming unappealing to customers.<\/p><h2>3) Don\u2019t ask for customer feedback<\/h2><p>Don\u2019t ever listen to your customers or request feedback. What would they know?<\/p><p>Understanding feedback leads to a deeper understanding of your client base and increases your capacity to <a href=\"https:\/\/www.reckon.com\/reckon-blog\/why-is-customer-service-the-top-priority-for-any-business\/\">make your customers happy<\/a>.<\/p><p>When you ask for feedback and then act on it to make changes to your business model, you may run the risk of making and retaining more customers and increasing your profits. Avoid at all costs, (as this will only make your business stronger and <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/resilience\/business-resilience-taking-care-of-yourself\/\">more resilient<\/a>.)<\/p><h2>4) Do it all yourself and never ask for advice<\/h2><p>Nobody knows more than you, so never ask for advice or consult with a business advisor. Business advisors are adept professionals, skilled in analysing your data and making sage suggestions on how to improve many facets of your business.<\/p><p>Business advisors and accountants can help you:<\/p><ul><li><a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/starting-a-small-business\/budgeting-tips\/\">Budget and forecast<\/a>.<\/li><li>Rejig your <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/business-plan-template\/\">business plan<\/a>.<\/li><li>Analyse <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/cashflow-forecast-template\/\">cash flow<\/a>.<\/li><li>Cut down on expenses.<\/li><li>Implement better <a href=\"https:\/\/www.reckon.com\/reckon-blog\/the-future-of-automation-in-small-businesses-predictions-and-trends\/\">workflows<\/a>.<\/li><li>Help with <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/single-touch-payroll\/stp-phase-2\/\">payroll<\/a> and taxes.<\/li><\/ul><p>Such professional advice and assistance will only lead to a healthier business geared toward growth.<\/p><h2>5) Leave everything until the last minute<\/h2><p>If you\u2019d like to generate a tight ball of stress in your chest and make hasty decisions, you\u2019re best off leaving everything until the very last minute. Wait until the final chance to do your:<\/p><ul><li>taxes<\/li><li><a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/bas\/\">BAS<\/a><\/li><li><a href=\"https:\/\/www.reckon.com\/au\/accounting-software\/payroll\/\">payroll<\/a><\/li><li><a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/inventory\/accounting\/\">stock orders<\/a><\/li><li><a href=\"https:\/\/www.reckon.com\/reckon-blog\/how-to-reach-your-customers-with-journeys-communications-and-campaigns\/\">customer communication<\/a><\/li><li>expense payments.<\/li><\/ul><p>If you plan and work toward getting tasks done with a calm mind and a chance to do things consciously and correctly, you\u2019re only going to run a tighter ship.<\/p><h2>6) Mix up your personal and business finances<\/h2><p>Another surefire way to erode your business is to muddle up your <a href=\"https:\/\/www.reckon.com\/au\/small-business-resources\/business-finances\/benefits-of-decoupling\/\">personal and business finances<\/a>. By using business funds for personal purchases and paying for business expenses with personal accounts you\u2019ll generate a wild financial tangle.<\/p><p>This nest of interwoven finances will make it an absolute nightmare to tease out your real financial position and truly mess with your reporting and tax compliance. So, if you want to spend inordinate hours trying to <a href=\"https:\/\/www.reckon.com\/reckon-blog\/the-golden-rules-to-avoid-a-massive-tax-bill-as-a-sole-trader\/\">separate your business finances<\/a> down the track, go right ahead and make it nice and messy.<\/p><h2>7) Never adjust course<\/h2><p>If you want to run your ship into a reef, make sure you never adjust course.<\/p><p>There are a lot of successful business owners out there who keep a finger on the pulse, research the market, listen to feedback, and interpret data to adjust their offerings and business models.<\/p><p>These business owners tend to benefit from avoiding obsolescence and will make shifts to correspond to the changing tastes of their customers and prevailing market conditions.<\/p><p>If you want to see diminishing returns, however, don\u2019t be like them \u2013 just remain static.<\/p><h2>8) Create hostile relationships with your employees<\/h2><p>Another fantastic way to damage your business is to take employees for granted. It\u2019s often said that a business is <a href=\"https:\/\/www.reckon.com\/reckon-blog\/fruitful-staff-wellbeing-trends-you-can-activate-in-your-business-now\/\">only as good as its employees<\/a>, so take advantage of that and neglect your staff. Nothing will demotivate an employee faster than neglect.<\/p><p>A few ways to do this include underpayments, never giving praise or encouragement, fostering a negative <a href=\"https:\/\/www.reckon.com\/reckon-blog\/why-is-it-so-important-to-make-your-business-a-great-place-to-work\/\">work culture<\/a>, never offering <a href=\"https:\/\/www.reckon.com\/reckon-blog\/7-reasons-why-you-need-to-train-and-continue-educating-your-employees\/\">training or education<\/a>, deploying a harsh and unforgiving attitude, and having a general lack of respect. Your business will be suffering in no time!<\/p>","_et_gb_content_width":"","inline_featured_image":false,"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[343],"tags":[],"class_list":["post-297311","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Small Business Cybersecurity Without an IT Team | Reckon Blog<\/title>\n<meta name=\"description\" content=\"Managing cybersecurity without an IT team can be a challenge for business owners. Discover the best tips and practices for small businesses.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.reckon.com\/au\/blog\/small-business-cybersecurity-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to protect your small business from cyber threats without an IT team | Reckon\" \/>\n<meta property=\"og:description\" content=\"Managing cybersecurity without an IT team can be a challenge for business owners. 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